This Policy describes how Attitude & Intelligence Learning System (AILS) and its affiliates and subsidiaries at present or in future (collectively "AILS", “we","our" or "us") collect, use, transfer, and disclose your information.
“Personal Information” is information that identifies you as an individual or relates to an identifiable individual. This Policy describes AILS practices of processing Personal Information that are collect and used in connection with:
- Websites operated by AILS from which you are accessing this Policy (the “Site”);
- Software platforms and applications made available time-to-time for use on or through computers or mobile devices (the “Applications”);
- AILS social media pages (collectively, our “Social Media Pages”);
- HTML-formatted email messages AILS representatives or officials send to you that link to this Policy;
- Communications, including via emails, SMS and/or text messages we send to you manually and from software that may qualify as autodials (“Texts”); and
- Offline business interactions you have with AILS or it’s associated firms, including in person discussions, telephone conversations, and non-electronic communications.
Collectively, we refer to the services provided through the Site, Applications, Social Media Pages, email messages, and offline business interactions as the “Services.” Note, references in this Policy to “include” or "including" mean "including without limitation."
AILS Identity and scope of work:
AILS specialises in assessment, design and implementation of organization structure, design and execution of culture, developing strength based or otherwise functional & organisational roles and responsibilities, people strength as well as potential assessment and capability development, their meaningful engagement as well talent search aligned to company’s business aspirations and direction.AILS offers career counselling, potential assessment, executive coaching and mentoring to students and professionals at universities / institutes level as well as in individual capacity which also covers mind control methods, yogic practices and meditations and related exercises.
The process of rendering the above mentioned services by AILS, involve the collection and use of your Personal Information.
The Services for which AILS collects and uses your Personal Information as a controller (and which are covered by this Policy) are:
- Search Services: We maintain a talent pool to help clients find right talent across levels and across functional and geographies.
- Compensation and Benefit Analysis Services: We conduct offline & online study and comparative analysis compensation and benefit analysis; role band and span of control online with organization structure; and develop success profile for roles effectiveness in AILS innovative template.
- Candidate Credential Network: We participate in a Credential Network through trusted, private, and secured exchange of career credentials between individuals and organizations wherein we may issue and verify your credentials exchanged on the Credential Network, or receive credentials you disclose to us.
- Learning and Development Services: We provide learning and development, leadership transformation interventions to companies and also to individuals through our or our partner firm’s software time-to-time.
AILS Site: We disclose service offering details, details of research projects we undertake on the Site; provide access to AILS Store to buy and / or enrol into AILS subsidiaries memberships as well as purchase books and other yogic practices products.
The services for which AILS collects and uses your Personal Information as a processor are:
- Recruitment Process Outsourcing (RPO) Services: We provide recruitment process outsourcing and/or project based recruitment services to help our clients attract right people. This involves AILS recruiting individuals on the client’s behalf.
- Consulting Services: We help our clients design and implement people strategies aligned to their business strategy by consulting with them on strategy execution and organization design, talent strategy and work design, rewards and benefits, assessment and succession, leadership development, and other talent needs.
- Assessment and Survey Services: We help clients in their roles as the data controllers, conduct employee and candidate assessments and surveys.
- Software Products (other than Compensation and Benefit Analysis Services): In addition to the Compensation and Benefit benchmarking and research services mentioned above, we provide people oriented software products that our clients can use, for example, to conduct assessments, surveys, or performance management systems, training and development activities, executive coaching. When we collect and use your Personal Information in relation to these software products other than the Compensation and Benefit services, we do so as a processor for our clients.
How Do We Collect Personal Information:
We collect Personal Information in a variety of ways, including through our Services and from multiple other sources. If you do not provide the information requested, we may not be able to provide the Services. We will note which Personal Information is required to provide the Services at the time of its collection. If you disclose any Personal Information relating to other people to us, you represent that you have the authority to do so and to permit us to use the information in accordance with this Policy.
Processing of Personal Information:
AILS collects Personal Information to provide Services to you, all our clients, and to operate our business effectively. The type of Personal Information we collect about you depends on the situation time-totime. Please do not provide us with any Personal Information if you do not agree with this Policy.
We use your Personal Information for legitimate business purposes as described below but not limited to:
- Providing our Hiring Services
- Compensation Benchmarking and related services
- References by our third party service provider
- Relevant conference (offline or online) or other events
- Communication of marketing information or engagement related information
- Security & fraud prevention purposes
Personal Information:
We collect the following categories of Personal Information and examples of those Personal Information are illustrated in the table below:
| Name & Communication Details | Title, Prefix, First and last name, Nickname or alias, Email address, Telephone number, Postal address, Date of Birth, Gender, Race, Country of residence, Citizenship. |
| Personal Phone Number | Your Personal Mobile Phone Number (or any other number) at which you wish to receive messages or phone calls. |
| Business Contact Details | Company name, Business email address, Business telephone number, Business postal address, Country of business. |
| Account Information | Your chosen username and password, and other information you share in your account. |
| Billing Information | Such as debit or credit card details, bank account details, billing address. |
| Digital Career Credentials | Digital career credentials related to certifications, course completions, or education credentials. |
| Professional Information | Resume information, qualifications, professional experience, employment history, education, professional credentials, memberships in professional organizations, skills, information from former employers and otherreferences, results of candidate assessments and related data, and compensation and benefits information (where permitted by applicable law). |
| User Content | Reviews about our products and Services, and other content you may create or share on our Services, including posts on our Social Media Pages, blogs, and comment sections. |
| Preferences | Language, interests, preferred means of communication, and other customer feedback/preferences that you might express during your use of our Services. |
| Marketing Data | Your choices regarding our promotional emails, messages and other marketing displayed or provided to you, and preferred methods of such promotional communication. |
| Relationship History | Details of your communications with us, and details of your claims, complaints, and queries in general. |
| Transaction Information | Details of products and Services you have purchased from us. |
| Visitor and Event Information | Dietary restrictions, travel and accommodation details, issued identification pass to access the premises, and other details specific to a particular event or conference that you share with us. |
| User Photographs and Videos | Photos and videos submitted by you while using our Services or that you make publicly available on the Internet (e.g., LinkedIn). |
| Telephone Call Recordings | Audio recordings of telephone calls when you contact us. |
Personal Information we collect through your use of AILS or its subsidiaries or partner firm’s Services or from other sources and examples of that Personal Information:
| Social Media, Industry and Professional Directories, and Job Board Information | Profile pictures, social media account ID, and other social media and job board profile information, including lists of friends/followers on social media. |
| Background Information | Information on, or the verification of, your employment or educational background, and behaviour. |
| Event Photographs and Videos | Photos and videos taken at one of our events/conferences. |
| CCTV and Site Security Information | Images or video footage captured or recorded by CCTV and other security measures on our premises. |
| Device Information | Information about your devices and your use of our Services, e.g., we may log certain statistics about the traffic on our Site like the users’ domains and browser types. This includes data obtained through cookies and similar technologies, as described in our cookies and similar technologies policy. |
| Public Record Information | Information from public business records and industry directories, for example corporate registrations. |
| Job Application information received from other Job Boards and Recruitment Service Providers | Information included in your resume or CV, for example, work experience, education, and skills. |
| Candidate Introduction Information | Name of the person who introduces a candidate, their professional relationship with the candidate, their opinion about the candidate’s skills, experience, and personality, and other recommendations and information provided in this context. |
| Name & Contact Details | First and last name, nickname or alias, title, prefix, email address, telephone number, postal address, date of birth, gender, race, country of residence, citizenship. |
| Business Contact Details | Company name, business email address, business telephone number, business postal address, country of business. |
| Professional Information | Resume information, qualifications, professional experience, employment history, education, professional credentials, memberships in professional organizations, skills, information from former employers and other references, results of candidate assessments and related data, and compensation and benefits information (where permitted by applicable law). |
Disclosure of Personal Information:
As a global enterprise, we have affiliates and subsidiaries around the world. To the extent permitted by law, we may share Personal Information with our affiliates and subsidiaries or partner firms to provide seamless services to you and our clients.
From time to time, we also disclose Personal Information to our strategic alliance partners and to our network of independent consultants who provide Services on AILS’s behalf.
You can obtain a list of our strategic alliance partners by contacting our Privacy Office as described below.
AILS discloses Personal Information to third-party service providers or partner firms who provide support for our Services or business operation.
- AILS works with third-party service providers who provide services that may include assessment services, including assessment validation services, website hosting and IT consulting services, data analysis, resume verification, background checking, payroll services, public relations services, marketing services, attorneys, accountants, and other administrative and back-up and security services.
- As part of providing services, these third-parties or partner firms will be provided with access to Personal Information. In addition, our software development partners may use Personal Information, like usage metrics or bug issues, to modify, improve, refine, and validate their technology, research and development.
AILS may disclose certain Personal Information regarding candidates, including the results of candidate assessments and related data to your current (if applying for an internal position) or prospective employer who has engaged AILS to fulfil recruitment requests, or to reference sources. AILS may disclose or transfer all or part of your Personal Information in the event of a sale of our
company or one or more of our affiliates or subsidiaries. We may also disclose or transfer all or part of your Personal Information in the event of a merger, joint venture, assignment, or consolidation involving our company or one or more of our affiliates or subsidiaries. This may also occur if there is a sale or transfer or other disposition of assets or of any portion of our business or the business of one or more of our affiliates or subsidiaries (including in connection with bankruptcy or similar proceedings).
You will be notified of any such business transaction and of possible changes to the processing of your Personal Information as or if mandated by the applicable law.
There may be other times that AILS or its subsidiaries or partner firms disclose your Personal Information:
- AILS may also use or disclose Personal Information (to comply with a legal obligation or because we have legitimate interest to do so) to: (i) comply with applicable laws, (ii) respond to inquiries, requests or orders from public or government authorities, including those outside of your country of residence, or (iii) protect the rights, privacy, safety or property, of AILS and our affiliates, you or others.
- We cannot and do not assume any responsibility for the actions or omissions of third parties, such as clients, including the way they use Personal Information received either from AILS or from other independent sources.
Other Disclosures:
We also disclose your Personal Information as necessary or appropriate, in particular when we have a legal obligation or legitimate interest to do so.
Other Information AILS collects:
AILS collects other information that does not reveal your specific identity (“Other Information”), such as:
- Information collected through cookies, pixel tags, and other technologies, App usage data,
- Demographic information and other information provided by you, and
- Aggregated information.
Because Other Information does not reveal your specific identity, we may use and disclose it for any purpose. If we combine Other Information with Personal Information, we will treat the combined information as Personal Information for as long as it is combined. Where we maintain or use de- identified information, we will continue to maintain and use the de-identified information only in a de-identified fashion and will not attempt to re-identify the information.
If we are required to treat Other Information as Personal Information under applicable law, we may use and disclose it for the purposes for which we use and disclose your Personal Information as detailed in this Policy.
We and our third-party service providers or partner firms may collect Other Information in a variety of ways.
We use “cookies” (small text files placed on a visitor’s computer hard drive) and other similar technologies to help us collect information like the type of content a visitor to the Site consumes, pages visited, mouse clicks, keystrokes, the length of time each visitor spends at any area of the Site, and other traffic data. Cookies and similar technologies enhance your experience on the Site and help us debug, identify, and fix errors that impair the intended functionality and quality of the Site. We do not currently respond to browser do-not-track signals.
If you do not want information collected through the use of cookies, most browsers allow you to automatically decline cookies, or be given the choice of declining or accepting a particular cookie(s) from a particular site. Please refer to http://www.allaboutcookies.org/manage-cookies for information on how to manage cookies stored on your computer. If you disable cookies and similar technologies, your experience on the Site may be diminished and some features may not work as intended.
Additional Guidelines:
AILS may from time to time sponsor special features or promotions related to the services and additional privacy information may be posted. Depending on the nature of the service being utilized, your location, or our contract with our client that may have asked you to participate in a service, you may be asked to consent to the collection, use, transfer, and disclosure of your Personal Information. You may also be shown a privacy notice before participating in a Service. That privacy notice, to the extent it conflicts with this Policy, will govern that particular Service, feature, or promotion. Where your phone number is used for Texts, please note that message frequency varies. Message and/or data rates may apply; consult your carrier for details. Consent to receive Texts is not required and is neither a condition of purchasing a of AILS Service nor a condition to receive Services.
Individual’s Rights & Choices:
Your provision of Personal Information to us is voluntary, although if you do not provide certain Personal Information, you may not be able to participate in our services. We will note which Personal Information is required for us to provide the services at the time of its collection. Contact us at infor@mymedha.org if you would like to:
- ask questions about how we handle your Personal Information, or if we are processing your personal information,
- withdraw your consent (which will not affect the lawfulness of processing prior to the withdrawal) to our use of your Personal Information, including information about the possibility of denying consent and the consequences of such denial,
- object to our use of your Personal Information for our legitimate business interests,
- not be subject to a decision based solely on automated processing which produces legal effects or review such decisions made solely based on automated processing of Personal Information,
- request a copy of your Personal Information for purposes of transmitting it to another company (to the extent this right to data portability is provided to you by applicable law),
- request to access, correct, update, suppress or restrict the use of your Personal Information,
- For requests to access, correct, update, suppress or restrict the use of your Personal Information, please include all relevant email addresses, as well as the names of any AILS or AILS-related Sites, products, or services you may have accessed in your communication to info@mymedha.org.
- Although we strive to maintain accurate Personal Information, if it is determined the Personal Information is not accurate, we will correct it.
- request that your Personal Information be deleted
- When requesting that we delete your Personal Information, please include all relevant email addresses as well as the names of any AILS or AILS-related Sites, products, or services you may have accessed in your communication to info@mymedha.org.
- AILS will make reasonable attempts to delete Personal Information upon your request.
- Please note that to maintain consistency in our services and operations, we retain backup systems. When you ask that your information be removed from AILS’s databases, we may not be able to delete residual copies from our systems or from our backup systems, but they will continue to be protected as required under this Policy. If you would like to opt-out of receiving marketing communications from us, please contact us at info@mymedha.org.
- If you request to opt-out of receiving marketing communications from us through an email request, please include “Unsubscribe” in the subject line of the email, and include your full name, User ID, and telephone number in the body of the email message.
- You may also forward a copy of the email or marketing communications from which you want to opt-out.
- You may unsubscribe from Texts at any time by replying “Stop” or by contacting us as set out below.
Please note that if you opt out of receiving marketing-related communications from us, we may still send you important administrative messages from which you cannot opt out.
We will respond to your request(s) in accordance with applicable law. We may decline to process requests that in our reasonable opinion may jeopardize the privacy and safety of others or put our intellectual property at risk.
- Please note that when we render services at the specific request of our client, your request may need to be directed to that client. We may only be able to provide you with a redacted summary of our final assessment report because these reports contain confidential client
personal information that we are not allowed to disclose. - For your protection, we may only implement requests with respect to the Personal Information associated with the email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will comply with your request as soon as reasonably practical and may need to contact you to be sure that we understand your request.
- We also may need to retain certain Personal Information about you such as your email address to honour opt-out or similar requests.
- Specific additional rights may apply if required by applicable law.
Jurisdiction and International transfer of or access to Personal Information:
- Your Personal Information may be stored and processed where we have facilities and by using the services you understand that your Personal Information will be transferred to countries outside of your country of residence, including the United States, which may have data protection rules that are different from those of your country. We can provide a list of destination countries upon written request. Where our services will involve transferring your Personal Information outside your country of
residence, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- Adequacy Decisions: providing an adequate level of data protection according to applicable country’s standards.
- Standard Contractual Clauses: For transfers of data to third countries, which are not considered adequate under the applicable laws, we will put in place controller-to-controller and controller-to-processor standard contractual clauses, adopted under the UK GDPR and/or by the European Commission, to protect your Personal Information.
Security:
AILS seeks to use reasonable organizational, technical, and administrative measures to protect Personal Information within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure.
- If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised or your user credentials are no longer secure), please immediately notify us of the problem by contacting us.
Retention Period:
- We will retain your Personal Information for the period necessary to fulfil the purposes outlined in this Policy unless a longer retention period is required or permitted by law, for example, for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.
- The criteria used to determine our retention periods include:
- The length of time we have an ongoing relationship with you or our client and provide the services to you (for example, for as long as you have an account with us or keep using the Services),
- A period beyond the time of the ongoing relationship if we have a legitimate internal operations need, such as a need to retain the information for analysis, record-keeping, and compliance with data retention schedules,
- If there is a legal obligation to which we are subject (for example, certain laws require us to keep records of your transactions for a certain period before we can delete them), or
- If retention is advisable considering our legal position (such as regarding applicable statutes of limitations, litigation or regulatory investigations).
Where a legal obligation arises or retention is advisable in light of our legal position, in some
circumstances, we will retain certain Personal Information, even after your account has been deleted
and/or we no longer provide the services to you, for example:
- To cooperate with law enforcement or public, regulatory and government authorities: If we receive a preservation order or search warrant related to your Services account, we will preserve Personal Information subject to such order or warrant after you delete your Services account.
- To comply with legal provisions on tax and accounting: We may retain your Personal Information, such as Billing Information, Relationship History, Transaction Information, Customer Invoices as permitted by applicable laws and AILS policies after you delete your Services account, as required by tax law and to comply with book keeping requirements.
- To pursue or defend a legal action: We may retain relevant Personal Information in the event of a legal claim or complaint, including regulatory investigations or legal proceedings about a claim related to your Personal Information, or if we reasonably believe there is a prospect of litigation (whether in respect of our relationship with you or otherwise) as permitted by applicable laws and AILS policies after the dispute has been settled or decided by a court or tribunal from which there is no further right of appeal.
- To document security or fraud incidents: We may keep and archive records of incidents for internal purposes and as documentation of steps taken. In some circumstances and subject to applicable law, we de-identify, aggregate, pseudonymize, and/or use other technical and operational controls to anonymize your Personal Information (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Third Party or Partner Firm’s Services:
This Policy does not address, and we are not responsible for, the privacy, information, or other practices of any other third parties, including any third party operating any website or service to which the services link.
- You may have the opportunity to follow a link from or to other websites maintained by AILS affiliates, or other third parties. The inclusion of a link to a third party site or service from our services does not imply our endorsement of the linked site or service by us or by our affiliates. Because these other websites may not be hosted or controlled by AILS, this Policy does not address the privacy practices of those websites. We encourage you to review the privacy policies of each of those websites.
- Please note that we are not responsible for the information collection, use, disclosure, or security policies or practices (including the data security practices) of other organizations, such as LinkedIn, Facebook, Apple, Google, Microsoft or any other app developer, app provider, social media platform provider, operating system provider, wireless service provider or device manufacturer, including any Personal Information you disclose to other organizations through or in connection with the Apps or our Social Media Pages.
Sensitive Information:
Unless we request it, we ask that you not send us, and you not disclose, any sensitive Personal Information (e.g., social security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background, or trade union membership) through the Services or otherwise to us.
Updates to this Policy:
AILS reviews its privacy practices periodically, and those practices are subject to change. You can determine when this Policy was last revised by checking the “Last Updated” legend at the bottom of the Policy. Any changes to the Policy will become effective upon posting of the revised Policy on the Internet.
Use of Services by Minors:
The Services are not directed to individuals under the age of sixteen (16), and we do not knowingly collect Personal Information from individuals under 16. We request that these individuals do not provide their Personal Information through the Services.
Summary of Policy:
This Policy is the sole authorized statement of AILS’s practices with respect to the collection of Personal Information through the Services and the usage of Personal Information. Any summary of this Policy generated by third party software or otherwise have no legal effect, are in no way binding upon AILS, cannot be relied upon in substitute to this Policy, and neither supersede nor modify this Policy.
Contacting Us:
AILS and its subsidiary company responsible for collection, use, and disclosure of your Personal Information under this Policy. Therefore, you shall reach out to us at info@mymedha.org or correspond to us at #1504, Vatsal, Piramal Vaikunth, Balkum, Thane – 4000607, Mumbai. INDIA
